(Pro tip: You can use Document Archiver and PDF Archiver in parallel on the same underlying archiving folder. Thanks to Julian Kahnert for agreeing to build on his great work! This application picks up this core idea and makes it available for all document types and on all mayor platforms. It can be complicated to find things later if the naming of the files is not top-notch (In which folder did one store a certain document?).ĭocument Archiver is inspired by the project "PDF Archiver" (), which utilizes a consistent way to store PDF files in a defined folder structure and by using a fixedįile naming pattern.Anyhow with archiving duplicates should be avoided by all means.). This easily happens when documents would be "right" in both places. It may lead to duplicates (Have you spotted the duplicate in the example above? The document "damage on car 09_14_2020 photo for insurance.jpg" is stored in a folder "car" and also in a folder It often leads to a clutter of heterogeneous folder arrangements (over time one finds that another subfolder is needed at some place - and already consistency is broken).However, this approach comes with various problems: Traditionally many people tend to establish some kind of folder structure on their storage space, which will then hold documents by a topic, a year, or whatever seems to fit. The challenge here is to find a consistent approach which will help us to retrieve the documents later in a fast and easy way. Here's a working video of the script in action.We all store different kind of documents (office documents, miscellaneous types of PDFs, Images, Audio-Files, etc.) on our systems. So use this only for emails you want to store on your drive and don't want on Gmail. That means mails archived to Google drive can not be brought back to Gmail in the form of the original Mail. Also note that the archival is one directional. But usually this only applies to mails like email newsletters. All other images and attachments will remain in tact. The only limitation is that images which are embedded as external links won't appear in the PDF version. Regular backups can be stopped any time using the " Stop gmail backups" menu.Attachments are also archived to Google drive and links to attachments inserted in original mail for easy download.You can open it any time to see what was done. Every time an archival is done, the details get updated in the spreadsheet. That means the PDF version in your Google drive will look exactly the same as the original mail. All mails are stored as PDF files with the original html/css styling intact.Option to test out one time or doing regular daily archivals. You will also get a confirmation message once done. The PDF email will also have a link to the attachment stored in your drive which you can download any time you want. That's it, the script will now convert your emails from that label into pdf files and move them to a new "Gmail backup" folder on your Google drive. You will be asked to enter the Gmail Label you want to archive. Now select " Gmail Drive Backup" again and click " Start Daily Gmail Backup".Select " Gmail Drive Backup" menu, click " Initialize" and grant the permissions required.It may take a few seconds depending on your internet speed, so please be patient. Just wait for the sheet to fully load and the " Gmail Drive Backup" menu to appear.This will copy the spreadsheet to your Google Drive. First open this " Gmail archiver spreadsheet" and select File->Make a Copy.Here's an easy way to archive all your emails in any label to your Google drive using Google scripts.All emails will be archived as PDF files in a folder called " Gmail backup" in your drive.įollow these steps to archive your mails. But Google doesn't provide any such integration by default. Gmail integration with Google Drive to archive emails is something a lot of people want.
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